Hold AGM electronically – Registrar General tells companies

The Registrar-General’s Department on Thursday directed that companies who are due to hold their Annual General Meetings (AGM) to do so electronically due to the COVID-19.

A statement issued in Accra by Mrs Jemima Mamaa Oware, the Registrar-General, and copied to the Ghana News Agency said in view of the COVID-19 pandemic and the resultant restrictions on public gathering the Registrar of Companies, as per the Companies Act 2019 (Act 922) had directed that companies may hold their AGM electronically.

Giving out guidelines and the procedure of conduct of the AGM, the statement said: “The Registrar-General should be notified before such a virtual meeting is held, the notification can be submitted to the Head Office in Accra or any of our Regional Offices in Kumasi, Sekondi-Takoradi or Tamale.”

The statement said companies may send their notifications to the Registrar-General by email to info@rgd.gov.gh for Accra, infoksi@rgd.gov.gh for Kumasi, infotmi@rgd.gov.gh for Tamale and infostdrgd.gov.gh for Sekondi-Takoradi.

It said in the notifications companies should also spell out the electronic system to be used would be fair to all members.

“Notice of the meeting should be sent to every member electronically in accordance with the provisions of each company’s constitution. The virtual AGM can be held using such modalities that would be fair to all shareholders.’’