5 ways to communicate with power and confidence

Powerful communication is a cornerstone of leadership, influence, and success. Yet, for many women, finding and using their voice with confidence can be a challenge.

Whether you’re in the boardroom, leading a team, negotiating a deal, or simply advocating for yourself, the way you communicate matters. Here are five key ways to communicate with power and confidence.

1. Own Your Voice

Your voice is one of the most powerful tools you have. Speak with clarity, conviction, and purpose. Avoid minimising language like “just,” “sorry,” or “I think” when you don’t need to. Instead of saying, “I just wanted to check if this works,” say, “Let’s move forward with this approach.” When you own your voice, you project confidence and credibility.

Research shows that women are more likely than men to use hedging language in professional settings, which can undermine their authority. Becoming aware of these speech patterns is the first step in shifting toward a more powerful communication style.

Try this: Pay attention to your language this week. Remove unnecessary qualifiers and practice speaking with directness and certainty. Your voice is one of the most powerful tools you have. Speak with clarity, conviction, and purpose. When you own your voice, you project confidence and credibility.

2. Master the Power Pause

Silence is just as powerful as words. Instead of filling the space with unnecessary explanations, allow pauses to emphasise key points. The “power pause” not only makes your words land with impact but also signals confidence and control. If you’re asked a tough question, take a moment before responding—this shows thoughtfulness and presence rather than rushing to fill the silence.

Michelle Obama is known for her powerful use of pauses in speeches. She takes deliberate moments to let her words resonate, making her message even more impactful. Pausing allows your audience to absorb your message and shows that you are in control of the conversation.

Try this: In your next conversation, pause before responding. Notice how it shifts the energy and strengthens your presence. Silence is just as powerful as words. Instead of filling the space with unnecessary explanations, allow pauses to emphasise key points.

3. Use Your Body Language

Communication isn’t just about words—it’s about how you carry yourself. Stand tall, use open gestures, and maintain strong (but not overpowering) eye contact. Avoid small, hesitant movements that can diminish your presence. A firm handshake, a grounded stance, and a steady gaze reinforce your authority and make your words more powerful.

I once worked with a leader who transformed her presence simply by shifting her body language. She went from folding her arms and looking down during meetings to standing tall, making eye contact, and using confident gestures. Almost immediately, her colleagues responded differently—she was perceived as more authoritative, and her contributions were taken more seriously.

Try this: Practice power posing for two minutes before your next big meeting or conversation. Notice how it changes your confidence level.

4. Speak With Authority, Not Apology

Many women unconsciously soften their language with unnecessary apologies or qualifiers. Instead of saying, “I’m not sure if this is right, but…” say, “Here’s my perspective on this.” Powerful communicators remove the doubt from their language and stand firmly in their expertise. If you need to apologise, do so with sincerity, but don’t make it a habit when it’s not warranted.

Studies have shown that women tend to apologise more frequently than men, even when no wrongdoing has occurred. Research by Schumann and Ross found that women’s higher apology rate is linked to their perception of what constitutes offensive behavior, not a greater tendency to make mistakes. Becoming aware of this pattern can help women step into their authority more confidently.

Try this: The next time you catch yourself overapologising, pause and reframe your statement with confidence.

5. Connect With Your Audience

Powerful communication isn’t about domination—it’s about connection. Whether speaking to a room of executives or having a one-on-one conversation, engage with your audience. Listen actively, ask thoughtful questions, and make your message relevant to them. When people feel heard and understood, your words carry even more weight.

Oprah Winfrey is a master of connection. She makes her audience feel seen, heard, and valued by listening intently and responding with empathy. This ability to connect deeply has made her one of the most influential communicators in the world.

Try this: In your next conversation, focus on listening more than speaking. Summarise what the other person says before responding to deepen connection.

Final Thoughts

Communicating with power isn’t about being the loudest person in the room—it’s about being the most intentional, clear, and confident. Your voice matters. Your message matters. When you own your power in communication, you create space for yourself and for other women to rise.

How will you start communicating with more power today?